Ecuador: Administrative Assistant III

The objective of the position is to assist and support the Regional Director for LAC and team members in a wide range of administrative, financial and general support duties of a highly responsible and confidential nature to guarantee smooth flow and effectiveness of LAC Regional Office’s operations. She/he will be based in Quito, Ecuador and will report to the Regional Director for LAC.

Key responsibilities:

· Facilitate the management of multiple projects/functions simultaneously and follow through on issues to support timely execution. · Facilitate the preparation of technical and financial reports and documents; prepare background documents and outgoing mail as necessary to speed flow of process. · Assist in the formulation of the department budget, business planning, and related planning functions members of the Program to facilitate business matters. · Monitors expenses and/or budgets in order to highlight areas of concern to program leader. · Organize and maintain updated Unit’s official correspondence, communicate and handle incoming and outgoing electronic communications on behalf of the Regional Director to follow up on pending matters with limited direction. · Organize and arrange national and international travels (registrations, itineraries, hotel reservation, visas, insurance, meetings preparations and liquidations). · Coordinate and update calendar Unit, requiring interaction with both internal and external collaborators to coordinate meetings and maintain informed Regional Director about members activities · Assist in the organization of events, workshops, visits and trainees within the Regional Director. · Coordinates the assignment of office space, computers, furniture, and equipment. · Screen and prioritize telephone calls, letters, e-mails and/or visitors in order to direct them to appropriate party promptly and efficiently.

What are we looking for?

• Technical or bachelor’s degree in administration or related areas. • At least 8 years of experience in similar positions. Working experience in a non-for-profit organization will be an advantage. • Excellent skills in handling office technology and software applications and creating infographics. • Outstanding writing and reporting skills. • Ability to organize department activities and processes. • Advanced written and oral communication skills in Spanish and English.

Visit the following link: (http://cipotato.org/open-vacancies/) and submit your cover letter and a full C.V. with your references. Screening of applications will begin on September 20, 2019 and will continue until the post is filled. All applications will be acknowledged; however only short-listed candidates will be contacted.